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Bid Number: 17-048
Bid Title: USEPA Brownfields Site Assessments
Category: Construction and Design Services
Status: Closed
Bid Recipient: Kendall Cramer

Description:
The City of Montrose is soliciting Statements of Qualifications and experience from interested parties to provide environmental and engineering consulting services and to assist the City of Montrose in grant administration for an Environmental Protection Agency (EPA) Brownfield Community Wide Petroleum and Hazardous Materials Assessment Grant. The City of Montrose received a $300,000 grant to assess potentially contaminated properties within the City of Montrose. The City is seeking consultants with documented experience working with communities with characteristics similar to those of the City of Montrose to help administer and expend these funds effectively and efficiently. Project Overview
The City of Montrose has been awarded through U.S. EPA grant funding in the amount of $300,000 to conduct Community Wide Brownfields Assessment of potentially contaminated properties. As part of the Assessment Grant, the City of Montrose may choose to utilize U.S. EPA funding to conduct planning related to brownfields site(s). At minimum the consultant shall have experience with the following tasks, as they may be completed by the consultant (this list is not all inclusive and can be amended at any time):
  • Assist in developing a Brownfields Steering Committee.
  • Assist in creating a Brownfields sites inventory and prioritization process.
  • Assist in the final prioritization of sites from inventory.
  • Assist with site access.
  • Complete Site Eligibility Determination Analysis of selected properties to be assessed.
  • Prepare generic Quality Assurance Project Plan (QAPP) and any other necessary plans (Health and Safety Plans (HSPs), Sampling and Analysis Plans (SAPs)) for U.S. EPA approval.
  • Complete Phase I Environmental Site Assessments (ESAs)
  • Asbestos, lead-based paint assessments.
  • Complete Phase II ESAs.  
  • For each Phase II ESA conducted, develop a specific quality assurance project plan, site-specific sampling and analysis plan, and remedial action work plan.
  • Prepare remediation and reuse plans for each Phase II site.
  • Perform cleanup and reuse planning, while incorporating green and sustainable (GSR) remediation techniques into Analysis of Brownfields Cleanup Alternatives (ABCA)) (Estimate six sites).
  • UST assessment in accordance with state regulations which may include tank removal and removal of small quantities of soil.
  • Conducting or directing site remediation activities.
  • Assist with community outreach activities.
  • Assist with grant administration, Assessment, Cleanup, and Redevelopment Exchange System (ACRES) reporting, quarterly reports, year-end reports.
  • Submit pertinent information to the City of Montrose for their completion of U.S. EPA ACRES reporting, quarterly reporting, and annual financial reporting.
  • Participate in EPA and City of Montrose related conferences and teleconferences. 
  • Implementing efforts to comply with Davis Bacon Act, Minority and Women-owned Business Enterprise (MBE/WBE) Objectives/Goals.
  • Submit all documentation and a final report to the City of Montrose and EPA
Scope of Services
Services will include, but are not limited to:
Please refer to the U.S. EPA City of Montrose Brownfields Assessment Cooperative Agreement Work Plan attached as Exhibit A.


Publication Date/Time:
9/28/2017 8:00 AM
Closing Date/Time:
10/23/2017 2:00 PM
Contact Person:
Kendall Cramer, Grant Coordinator
Plan & Spec Available:
Please refer to the attached Cooperative Agreement Workplan.
Qualifications:
The City of Montrose prefers candidates to have previous experience working specifically with contamination as it relates to brownfields. It is recommended that the contracted firm have a history and/or background knowledge of the regulations and guidelines set forth within the U.S. EPA Brownfield program. Demonstrated experience and success with the “All Appropriate Inquiries Rule: Reporting Requirements Checklist for Assessment Grant Recipients,” Publication Number: EPA 560-R-11-030 (40 CFR Part 312) and ASTM E1527-13 “Standard Practices for Environmental Site Assessment: Phase I Environmental Site Assessment Process” to determine the nature and extent of contamination, community engagement (CE), including outreach, public meetings and the development of marketing materials advertising the City’s assessment grant program, including a website. Demonstrated ability to assist communities in obtaining other types of funding which in turn will aid in the development of a sustainable program will be favored. Being able to identify and evaluate cleanup alternatives, conducting site remediation and providing recommendations for end use of sites is also preferred. (Although site remediation is outside the scope of the City’s assessment grant, remediation experience is preferred). Experience in the administration and management of U.S. EPA Brownfield Grants is preferred.
Special Requirements:
The City of Montrose will contract with a firm to assist the City in implementing the scope of work outlined in the approved Brownfields Cooperative Agreement Work Plan attached to this document as Exhibit A. Upon contracting with the City of Montrose, the consultant must also comply with all requirements of the City of Montrose’s Cooperative Agreement with the EPA (See Exhibit B). The consultant must also comply with the City of Montrose’s Professional Services Contract (see example attached as Exhibit C).

Deadline: Firms interested in being considered should reply with a Statement of Qualifications no later than October 23 , 2017 by 2:00 p.m. (MST). Statements of Qualifications received after this deadline will not be considered.
Format: Firms must submit one (1) hardcopy and a digital version of their Statement of Qualifications on an USB flash drive via in-person or by mail. Failure to submit documents in the manner indicated may be cause for it to be considered ‘non-responsive’ and ineligible for consideration and subsequent award. If submitted by mail, the package must be received by October 23, 2017 at 2:00 p.m. (MST).
Submit Statement of Qualifications packet in a sealed envelope with the bid number (17048) and project name in the lower left hand corner of envelope, with the consultant's name clearly written on the envelope.
Contact Information: All questions regarding this Request for Qualifications shall be directed in writing (mail or email) to Kendall Cramer, City of Montrose Grant Coordinator, emailed to kcramer@ci.montrose.co.us, mailed to P.O. Box 790, Montrose, CO 81402.
Addenda: Addenda will be posted on the City of Montrose’s website: www.cityofmontrose.org. It is the responsibility of the applicant to ensure that all addenda have been reviewed and adhered to. Applicants must submit signed RFQ addendums.


Statements of Qualifications may be submitted in person or by UPS/FEDEX to:

City of Montrose
Kendall Cramer
Grant Coordinator
433 South First Street
Montrose, CO 81401

Statements of Qualifications may be mailed via USPS to:

City of Montrose
Kendall Cramer
Grant Coordinator
PO Box 790
Montrose, CO 81402

Miscellaneous:
Questions are due by October 12, 2017 at 2:00 p.m. by email via kcramer@ci.montrose.co.us

The budget for the scope of services included in this RFQ is limited to the funds provided through the U.S. EPA grant. The environmental consultant will be required to complete all project requirements within the scope of these available funds. No additional funds are available for the project, and the City of Montrose’s total obligation to the environmental consultant shall in no event exceed the total amount of these funds. The contract amount with the selected consultant will be no less than $275,000 and no more than $296,000. The City of Montrose reserves the right to modify the budget as necessary.
(Refer to the Work Plan for more information regarding budget).

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