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Bid Number: 15-035
Bid Title: City Park Restroom Cleaning Services
Category: General Services and Supplies
Status: Closed

Description:
The City of Montrose is requesting formal bids through the Request for Proposal process from Professional Cleaning Contractors for the cleaning of Montrose City Park restrooms. Proposals will be publicly received and registered on Thursday, October 29th 2015 at City Hall, 433 S. 1st Street, Montrose, Colorado 81401. Bids will be received no later than 2:00 P.M. on the above date.

Complete bid packets can be downloaded from the City web page at www.cityofmontrose.org under Department Services, Purchasing, and Open Bids. Addenda will be posted to the website and it is the bidder's responsibility to download addenda.

The City reserves the right to accept or reject any or all bids, to waive irregularities and/or informalities and to disregard all non-conforming, non-responsive, unbalanced or conditional bids. The City of Montrose complies with all Equal Opportunity requirements. All qualified Offerors will receive consideration without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap or age.

The City of Montrose Facilities Department is requesting bids for routine cleaning of public restrooms within City Parks. The following locations, descriptions, and specifications are provided for bidders:

Public restrooms are to be cleaned and stocked daily as per the provided frequency schedule. Seven (7) City Park restrooms are affected winter closures from November 15th to April 15.  Opening and closing dates can vary slightly given weather conditions. Five (5) restrooms will remain open all year. The following is a list of restrooms.

OPEN ALL YEAR:

  1. Buckley Park – 1 urinal, 3 toilets, 2 wash basins, 2 hand dryers, 2 drinking fountains. 420 square feet of floor.
  2. LaRaza Park– 1 urinal, 3 toilets, 2 wash basins, 2 hand dryers, 2 drinking fountains. 420 square feet of floor.
  3. Centennial Plaza – 1 urinal, 3 toilets, 2 wash basins, 1 drinking fountain. 209 square feet.
  4. Rotary Park - 1 urinal, 3 toilets, 2 wash basins, 2 hand dryers, 2 drinking fountains. 420 square feet.
  5. Riverbottom Park – 1 urinal, 3 toilets, 2 wash basins, 2 hand dryers, 2 drinking fountains. 420 square feet.

OPEN SEASONALLY:

  1. West Main trail Head – 1 toilet, 1 wash basin, 1 hand dryer, 1 drinking fountain. 90 square feet.
  2. Altrusa Park – 2 toilets, 2 wash basins, 2 hand dryers, 2 drinking fountains. 160 square feet.
  3. Cerise Park – 1 urinal, 3 toilets, 2 wash basins, 2 hand dryers, 1 drinking fountain. 260 square feet.
  4. Sunset Mesa – 1 urinal, 3 toilets, 2 wash basins, 2 hand dryers, 2 drinking fountains. 420 square feet.
  5. Sunset Mesa Baseball – 4 toilets, 2 basins, 312 square feet.
  6. Cedar View Park– 2 toilets, 2 basins, 1 drinking fountain. 144 square feet.
  7. Lions Park– 2 toilets, 2 wash basins, 240 square feet.

FREQUENCY AND SCOPE:

Each restroom is to undergo a detailed cleaning and re-stocking of paper goods, soap, etc. every other day (Detailed cleaning and stocking on Saturday and Sundays).

Days when detailed cleaning is not scheduled, restrooms are to be checked for maintenance issues, spot cleaned and stocked. * See frequency Schedule

A monthly log will be required to document each location’s cleaning time (time in / time out) per day.

Detailed Cleaning Specifications:

Clean, sanitize, and wipe dry inside, outside and underneath all urinals, commodes, wash basins, bright work, toilet seats on both sides and by hinges, partitions and partition leg supports, plumbing fixtures, dispensers, doors, mirrors and walls with disinfecting cleaner, and if applicable, stainless steel cleaner. Floor surfaces are to be swept with a broom or dust mop for the removal of debris, dirt and other foreign matter then mopped with a non-residue leaving cleanser.  Pour a recommended amount of the disinfectant deodorant solution mix into each toilet bowl/urinal and scrub clean with a bowl brush to remove stains and odors.
 Re-supply or fill all soap, towels, toilet paper and toilet seat dispensers with appropriate commercial grade products provided by the City and ensure all products are of correct size to fit dispensers and all units operate properly.  Receptacle liners shall be changed and proper sized liners refurbished to reduce odors and germ build-up.  All floor drains shall be flushed with hot water weekly and maintained free of obstructions and offensive odors at all times. 
Walls, door knobs and switch plate covers in these areas shall be wiped thoroughly with disinfectant cleaner.

STANDARDS:
Properly cleaned rest rooms and showers shall be free of all odors, stains, discoloration and deposits.  High sanitary conditions shall be maintained and quality grade paper products installed in appropriate dispensers.  Replacement liners shall be of sufficient strength, quality and of the correct size to fit the receptacles in which they are to be inserted and no offensive odors shall be detected from showers or rest room floor drains.  Any maintenance problems with the soap, towel and toilet seat dispenser's shall be reported to the Facilities Department immediately.
GLASS SURFACES: 
Specifications: As needed, wash clean all glass surfaces on both sides with provided glass cleaner Wipe dry with clean, lint free cloth or squeegee dry.  Clean mirrors with a quality grade glass cleaner with ammonia water and wipe or polish clean with a clean, lint free cloth or squeegee dry. 

Standards: Properly cleaned glass surfaces and adjacent surfaces are free of all blemishes, streaks, marks, film and other visible, unsightly appearances as needed.
SUPPLIES: 
Cleaning supplies and paper goods will be supplied by the City and stored in bulk at a central location determined by the City. Supplies are to be delivered to and stationed at each restroom facility. It is the contractor’s responsibility to notify the Facilities Manager when supply quantities require re-ordering. All utility rooms utilized by the contractor should be kept in an orderly manner.
MAINTENANCE PROBLEMS:
It is the contractor’s responsibility to remove foreign objects from fixtures and plunge any clogs before reporting maintenance problems to the Facilities Department. All other maintenance issues should be reported to the Facilities Department as soon as they are found.
SAFETY: 
Warn users of any temporary conditions with “out of order signs”.
Display “Caution Wet Floor” signs when mopping and leave until dry.

The City desires to receive a clear, concise, economical presentation of the vendors proposal. Bidders should include the following information in their Proposal and use the following format when compiling their responses.

A. One (1) copy and one original of the bid packet beginning with "Special Conditions" section.
B. Submit signed bid addendum(s).
C. Submit a bid packet in a sealed envelope with the bid number and project name in the lower left hand corner of envelope, with the bidders name clearly written on the envelope.


Failure to submit a proposal in the manner indicated may be cause for it to be considered 'non-responsive' and ineligible for consideration and subsequent award.




Publication Date/Time:
10/8/2015 8:00 AM
Closing Date/Time:
10/29/2015 2:00 PM
Pre-bid Meeting:
N/A
Contact Person:
Mark Armstrong (970) 240-1479
marmstrong@ci.montrose.co.us
Related Documents:

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