Depending on the size and scope of the event, security may be required at the event organizer's expense in addition to local law enforcement presence. Each event will be reviewed on a case-by-case basis, and city staff and law enforcement officials will make any requirements/recommendations based on the information provided in the application.
The event promoter is required to have personnel at the access gates at the amphitheater site to ensure that vehicles are parked in appropriate areas, to provide security, to prevent unauthorized backstage access (before, during, and after events), and to maintain emergency vehicle access through the site.
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There are three usage levels as shown on the attached diagrams. The fees are for a 24-hour booking period of 10 a.m. - 10 a.m.
*The required deposit will equal 50 percent of the total rental fees
A certificate of liability insurance is required in the amounts listed below naming the City, its officers, agents, and employees as additional insureds for claims arising from the event.
The City's insurance carrier can provide a quote for insurance coverage. Contact the City Clerk's Office at (970) 240-1422 for further details regarding this process.
All alcohol sales and/or service will require a permit. Contact the City Clerk's Office for permit options and application details. Attendees cannot bring in their own alcohol.
Alcohol sales must cease no later than 9:00 p.m.
Events including vendors that use power and water must have a Level 3 reservation of the full facility and vendor area.
Sales tax must be collected from all vendors, either through each individual vendor or the applying entity.
All food vendors must have a retail food license.
All outside vendors must provide their own equipment and must load in and out within the rental time frame set by the event organizer. If not, additional charges may apply.
All rentals of the Montrose Rotary Amphitheater are rain or shine. Cancellation at least 60 days in advance will receive a full refund. Cancellations between 60 days and 7 days prior to the event will receive a 50 percent refund, and no refunds will be given for events canceled within seven days of the event.
Clean up at the Montrose Rotary Amphitheater is very simple: remove all items that were brought onto the site, and leave the facility as clean, or cleaner, than you found it. This includes removal of all props, equipment, fencing, and portable toilets. All litter resulting from your event in the building, on the grounds, and in the vendor area must be picked up and placed in trash receptacles. The City will provide garbage cans and recycle containers as part of the reservation process.
All clean-up should be completed within the allotted reservation time frame. If not, an hourly fee of $100.00 per hour will be billed and the deposit on file will be retained.
The Montrose Rotary Amphitheater building is a smoke-free facility. Any cleaning costs resulting from violation of this policy will be the responsibility of the event organizer.
The user will be notified of any damages to the facility resulting from their event within 72 hours of event end time.
A post-event inspection by City staff within 48 hours of the event. The event organizer will be notified of any damages to the facility resulting from the event within 72 hours of the reservation end time.