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1. What is the process to reserve the Montrose Rotary Amphitheater?

• Initial walk-through of facility is conducted, if necessary.
• An application/use agreement must be submitted at least 60 days, no more than 18 months, in advance of the event.
• When staff review of the application is complete and a deposit totaling 50 percent of the estimated event fees is received by the city, the reservation is confirmed.
• Event fees must be collected by the city at least 60 days before the event
• A certificate of general liability insurance, a city sales tax license, and a list of participating vendors must be on file at least 2 weeks prior to the event date. Failure to have these documents in place may result in cancellation of the reservation.
• A final walk-through will be conducted within 7 days of the event, and an access code will be provided if applicable.

2. What does it cost?

There are three usage levels as shown on the attached diagrams. The fees are for a 24-hour booking period of 10 a.m. - 10 a.m.

Usage	Fee	Deposit
Level One - Stage Only (Stage, Wings, Backstage)	$100	$50
Level Two - Full Facility (Stage, Wings, Backstage)	$500	$250
Level Three - Full Facility and Vendor Area	$1,000	$500

 *The required deposit will equal 50 percent of the total rental fees

3. What are the insurance requirements?

A certificate of liability insurance is required in the amounts listed below naming the City, its officers, agents, and employees as additional insureds for claims arising from the event.

• $2,000,000 General Aggregate (Per Event/Certificate)
• $2,000,000 Products/Completed Operations Aggregate
• $1,000,000 Personal and Advertising Injury
• $1,000,000 Each Occurrence
• $1,000,000 Damage to Premises Rented to You
• $ 5,000 Medical Payments

The City's insurance carrier can provide a quote for insurance coverage. Contact the City Clerk's Office at (970) 240-1422 for further details regarding this process.

4. What is provided by the City of Montrose?

• Electricity
• Garbage cans and recycle containers
• Installation of temporary fencing by Public Works if requested
• Access to the area reserved
• Free advertising for your event is available at VisitMontrose.com/Events.

5. What is NOT provided by the City of Montrose?

• Sound and light equipment
• A lift to install sound and light equipment. Please note: A very specific lift is needed to access the load points along the front of the stage. JLG or Genie 2632 models, available at local equipment rental vendors, will access these points if needed.
• Security for the event and equipment
• Portable toilets - The City will determine the number of portable toilets required based on the nature of the event and schedule delivery. The cost is the responsibility of the event organizer.
• Lighting on pathways
• A lift to install sound and lighting equipment **

6. Is alcohol allowed?

All alcohol sales and/or service will require a permit. Contact the City Clerk's Office for permit options and application details. Attendees cannot bring in their own alcohol. 

Alcohol sales must cease no later than 9:00 p.m.

7. What are the rules for vendors?

Events including vendors that use power and water must have a Level 3 reservation of the full facility and vendor area.

Sales tax must be collected from all vendors, either through each individual vendor or the applying entity.

All food vendors must have a retail food license.

All outside vendors must provide their own equipment and must load in and out within the rental time frame set by the event organizer. If not, additional charges may apply.

8. What are the requirements for security?

Depending on the size and scope of the event, security may be required at the event organizer's expense in addition to local law enforcement presence. Each event will be reviewed on a case-by-case basis, and city staff and law enforcement officials will make any requirements/recommendations based on the information provided in the application.

The event promoter is required to have personnel at the access gates at the amphitheater site to ensure that vehicles are parked in appropriate areas, to provide security, to prevent unauthorized backstage access (before, during, and after events), and to maintain emergency vehicle access through the site.

9. What is the cancellation policy?

All rentals of the Montrose Rotary Amphitheater are rain or shine. Cancellation at least 60 days in advance will receive a full refund. Cancellations between 60 days and 7 days prior to the event will receive a 50 percent refund, and no refunds will be given for events canceled within seven days of the event.

10. Who is responsible for clean-up?

Clean up at the Montrose Rotary Amphitheater is very simple: remove all items that were brought onto the site, and leave the facility as clean, or cleaner, than you found it. This includes removal of all props, equipment, fencing, and portable toilets. All litter resulting from your event in the building, on the grounds, and in the vendor area must be picked up and placed in trash receptacles. The City will provide garbage cans and recycle containers as part of the reservation process.

All clean-up should be completed within the allotted reservation time frame. If not, an hourly fee of $100.00 per hour will be billed and the deposit on file will be retained.

The Montrose Rotary Amphitheater building is a smoke-free facility. Any cleaning costs resulting from violation of this policy will be the responsibility of the event organizer.

The user will be notified of any damages to the facility resulting from their event within 72 hours of event end time.

11. When is the deposit refunded?

A post-event inspection by City staff within 48 hours of the event. The event organizer will be notified of any damages to the facility resulting from the event within 72 hours of the reservation end time.

12. Are there any other rules?

• A strict 10:00 p.m. music curfew applies to all shows. Fines begin accruing 5 minutes after curfew in the amount of $1,000 for every 5 minutes over.
• Alcohol service must cease by 9:00 p.m.
• Smoking is not allowed in the amphitheater facility. This includes on the stage, in the backstage area, and in the dressing rooms. Violations will result in a $250 fine.
• Out of respect for the surrounding residential neighborhoods, sound levels must not exceed 102dB SPL A-weighted as measured from the FOH mix position. While occasional instantaneous peaks may be tolerated, multiple violations will result in a $500 fine. Please be advised that formal complaints from residents will result in the Montrose Police Department sending officers to assess the noise levels to enforce the City's noise ordinance.
• Any additional temporary fencing must be approved by city staff prior to installation.
• The City reserves the right to determine the minimum number of portable toilets required.