Montrose, CO — City Councilors met for a work session Tuesday morning, June 1, to interview candidates for a City Council vacancy and hear about a design contract for a possible new Public Works Facility.
Due to the Memorial Day holiday, the regular Monday work session was moved to Tuesday. Councilors Barbara Bynum, Dave Frank, Doug Glaspell, and David Reed met in City Council Chambers along with city staff. Members of the public were also able to attend in person or via the Zoom platform.
The following is a summary of the primary topics discussed during the meeting.
Watch the meeting here.
CITY COUNCIL APPLICANT INTERVIEWS
City Councilors interviewed three candidates to fill the vacancy created by the departure of Dave Bowman from the council’s District II seat in May.
Councilors interviewed Jeff Rice, Anthony Russo, and Edward J. Ulibarri. According to City Clerk Lisa DelPiccolo, applications were received from three individuals by the deadline of 6 p.m. on Thursday, May 20, 2021.
To be eligible for appointment, applicants must be a resident of District II for at least the past 12 months, must be eligible to register to vote, and must have a background free of felony convictions.
In accordance with the City Charter, the District II seat will be on the ballot for the 2022 General Municipal Election.
City Councilors will formally vote to appoint one applicant to fill the vacancy Tuesday evening, June 1, during the council's regular meeting.
PUBLIC WORKS FACILITY DESIGN CONTRACT RECOMMENDATION
City Councilors were presented a proposed professional services contract with Chamberlain Architects in the amount of $157,806 for the completion of Phase I design studies and preliminary design associated with the replacement of the city’s Public Works facility.
The city's existing facility was built in the late 1960s and has reached the end of its useful life, according to City Engineer Scott Murphy.
The city's Public Works administration and operations are headquartered at a shop facility located at 1221 6450 Road. The facility is home to the city’s streets, parks, fleet, sanitation, water distribution, sewer collection, stormwater, and engineering operations. The site is bordered by 6450 Road to the east, the Montrose Regional Airport to the north, the San Juan Bypass (CDOT Highway 50) to the south, and private property to the west.
Situated on a 9.5-acre lot, the site includes administrative offices, a fleet shop, a fuel station, wash bays, and various storage facilities to include lay-down areas, covered storage, secure storage, and material stockpile areas. The site has also been home to a hot mix asphalt batch plant; however, the city determined that it was not economically feasible to continue batching their own asphalt and the plant was recently demolished. In addition to the 9.5-acre primary lot, the city also utilizes a 1.7-acre parcel of land immediately west of the shop for overflow fleet parking and salt/sand storage through a revocable lease with a private landowner.
Murphy said land for the Public Works shop was originally purchased by the city in 1947. The administration building was constructed around 1967 and has essentially reached the end of its useful life. In addition to the main building, the overall site layout and features do not meet the modern operational needs of the department. Primary deficiencies of the building and site include, but are not limited to, insufficient floor space for the shop and administration staff, low ADA-accessibility, undersized restrooms, structural deficiencies of the building, poor operational layout, insufficient heated storage for cold-sensitive vehicles (such as vactors, sweepers, and water trucks), insufficient wash bays, poor site circulation, poor separation of the public from operational activities, and lack of modern stormwater controls for water quality and quantity.
As a result of the issues being experienced at the Public Works facility and in anticipation of continued community growth, the city is looking to begin the process for design and eventual construction of a new facility. The city wishes to create a Public Works facility that accommodates both existing and future operational needs. The site layout and building spaces will be situated and constructed such that future expansions (additional storage, shop space, office space, etc.) can be readily accommodated when the need arises 30+ years into the future.
Public Works operations are critical to the overall function of the community, especially in the event of an emergency or natural disaster. To that end, the facility will be designed and constructed with an eye towards durability, resiliency, and emergency preparedness and with elevated attention to building loads.
(The city's Public Works facility just after construction in the late 1960s. (City of Montrose Archive)
The city seeks to find an effective balance between cost and aesthetics for the facility. While most work performed by Public Works is utilitarian in nature and may be accomplished with simple steel buildings, the facility could be designed in a cost-effective and aesthetically appealing way to reflect well on the city and enhance its high-visibility location. Site layout will aim to shield the unattractive operational elements (stockpiles, material storage, etc) from public view by using buildings and/or landscaping.
In an attempt to be as cost-effective as possible and to avoid wasting resources, the city will also work to re-use existing assets wherever possible. That being said, the city does recognize that many assets at the site have reached the end of their useful life and, as a result, may not warrant re-use.
On April 15, 2021, the City of Montrose issued a public solicitation to procure a design team to perform the following key work tasks associated with the replacement facility. This work was divided into two major phases as shown:
• Site survey and base map preparation
• Stakeholder engagement (internal, external, and public) and needs evaluation
• Traffic and circulation design study (incl. evaluation of 6450/San Juan signal warrants)
• Environmental investigation (incl. asbestos and site assessments)
• Geotechnical investigation
• Schematic building design
• Schematic site design
• Preliminary cost estimation
Phase II (Future)
• Detailed building and site design
• Preparation of construction plans and specifications
• Assistance with project funding and grants, as appropriate
Proposals were publically received on May 17, 2021, from the three consultants identified in Table 1 below. Each proposal was evaluated by the City of Montrose Engineering, Utilities, Public Works, and Facilities departments and scored between 0 and 4 based on weighted evaluation criteria. These criteria are intended to objectively quantify the best-value consultant for the project.
• Chamberlin Architects Grand Junction, CO - $162,806
• Blythe Group Grand Junction, CO - $204,300 to $220,237
• GSG Architecture Greeley, CO - $206,955
Based on the evaluation criteria and ratings, city staff recommends award of a design contract for Phase I of the project to Chamberlin Architects. It should be noted that the Chamberlin Team includes the following sub-consultants:
• HDR Group (Denver, CO): Shop facility specialist
• Buckhorn Engineering, formerly DOWL (Montrose, CO): Civil, structural, and survey
• Turnkey Consulting (Grand Junction, CO): Traffic consulting
• Julee Wolverton (Montrose, CO): Landscape design
• Grande River Environmental (Clifton, CO): Environmental assessments
• FCI Constructors (Grand Junction, CO): Construction cost estimating
• Bighorn Engineering (Grand Junction, CO): Mechanical, electrical, and plumbing
Initially, the project will focus on data collection and needs analyses with the project stakeholders. This work is expected to extend into the fall of 2021. Once the needs and site constraints are known, the designer will move into the initial schematic design of the project that should be completed in the first quarter of 2022. The city would then work towards moving into Phase II of the project and start to plan for funding and eventual construction.
Contract administration and project management will be performed by the City of Montrose Engineering (site) and Public Works departments (buildings). The Phase I design effort was expected to cost around $200k, placing the proposed contract approximately $37k under budget. The project is proposed to be funded using reserves associated with the recent sale of city property on Banner Road in early 2019. The proposed contract would be on a time-and-materials, not-to-exceed basis.
All City Council meetings are recorded and made available online via the city’s website and cable channels 191 for Charter subscribers and 970 for Elevate subscribers. Replays of council meetings are also broadcast at 6 p.m. on the same channels on days that the council is not in session.
In addition, each regular meeting is archived on the City of Montrose’s YouTube channel.
Residents can watch all regular City Council meetings and work sessions live through the city’s website at CityOfMontrose.org/Video.
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