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Posted on: February 17, 2021

Blog: CITY COUNCIL WORK SESSION: Tuesday, February 16

Montrose, CO — City Councilors met for a work session Tuesday morning, February 16, to hear a number of proposed contracts and purchase recommendations, several new proposed annexations into the city, and updates about local short-term rentals and public safety efforts under Measure 2A. 


Tuesday’s work session, normally held on the first and third Mondays of the month, was rescheduled to Tuesday due to the Presidents Day holiday.


Due to the ongoing COVID-19 pandemic, City Councilors Roy Anderson, Dave Bowman, Barbara Bynum, Dave Frank, and Doug Glaspell met online along with city staff via the Zoom platform. The public was also invited to attend. The following is a summary of the primary topics discussed during the meeting. 


Watch the meeting here.


INTRODUCTION OF NEW EMPLOYEES


City Councilors were introduced to four new employees who were hired to backfill positions vacated earlier this year. 


Derek Herman, Joshua Sandoval, and Austin Spear were each hired as new Streets Division workers. Ross Valdez was recently hired as the city's community engagement specialist. 


CONSTRUCTION CONTRACT AUTHORIZATION FOR SHAW CONSTRUCTION


City Councilors were presented with a contract award totaling $16,212,884 to be used for the construction of the Montrose Public Safety Complex (MPSC) to house the new offices of the Montrose Police Department. 


According to Public Works Manager Jim Scheid, the city is contracting with SHAW Construction to build the complex this year.


The City of Montrose owner’s team (which includes Dynamic Project Management, MWL Architecture, Blythe Group, and SHAW Construction) has been working through the design process for the new MPSC.


SHAW has participated in the design process from the early stages of the project and has helped through the pre-construction process to be sure the design meets the needs of the community and department operations and stays within budget.

The amount of $16,212,884 that is being requested for authorization is primarily for the construction costs associated with SHAW’s contract but it also includes other hard construction costs for items like utility undergrounding (costs to be paid to the utility provider), permitting, and owner’s contingency. 


The project is funded by the Public Safety Fund, which is comprised of funding from the Certificates of Participation, or COPs that were borrowed for the construction of this project, City of Montrose Public Safety Sales Tax, and General Fund contributions.


In 2019 voters within the City of Montrose approved a sales tax increase to raise dollars for the Public Safety Fund. As described in the sales tax measure, the city is using the fund to build a new Police Department headquarters and to hire new officers and support personnel to boost police services throughout the community. 


The city is planning a public groundbreaking for the complex on April 5 at 12 p.m.


RIGHT OF WAY VACATION ORDINANCE


City Councilors were presented with a proposed ordinance to vacate a portion of South First Street to make room for the new Montrose Public Safety Complex. 


The subject property is located near Centennial Plaza on the south side of South First Street.


Through the design process for the MPSC, it has been determined that the subject portion of the right of way is better suited to be included as part of the MPSC project. The auxiliary building of the MPSC, which includes operational support services and training for the Police Department, would encroach onto this piece of South First Street. 


Councilors will consider approving the ordinance, which would authorize vacating the right of way. The plat for the MPSC property would then be amended to include this vacated parcel into the property description. 


CONTRACT AMENDMENT AUTHORIZATION FOR CONSTRUCTION MATERIAL TESTING FOR THE MPSC PROJECT


City Councilors were presented with a proposed contract to perform construction materials testing for the MPSC project.


Councilors will consider the approval of an amendment to a contract with Huddleston-Berry Engineering and Testing, that would add Construction Material Testing (CMT) to their scope in the not-to-exceed amount of $205,950.


Geotechnical and CMT services were procured together in June 2020. A request for qualified proposals was sent to the four well-regarded Geotechnical/CMT consultants that serve the area (Huddleston Berry, DOWL, Ground, and Yeh). The RFQP requested a lump sum for geotechnical services and hourly/unit rates for CMT and third-party inspections. Using the hourly/unit rates, Dynamic Project Management (DPM), the city's evaluation software, created a comparison to level the bids based on a fixed anticipated hourly rate and number of inspections to create an apples-to-apples comparison between the fees for the four candidates. Based on the fee comparison, Huddleston Berry was the low bidder of the four.


Huddleston Berry is also qualified and had stellar references that DPM called. 


According to Public Works Manager Jim Scheid, this is an expected expense and amendment to the contract that was initially awarded for geotechnical services. The amount of this amendment was postponed until the city had a design package that is substantially complete. 


ASPHALT MACHINE PURCHASE RECOMMENDATION


City Councilors were presented with a proposed purchase of an asphalt-paving machine for the amount of $169,924. 


Councilors will consider approval of the purchase of one Vogele asphalt-paving machine from Honnen Equipment of Grand Junction.


The asphalt-paving machine that the city currently owns is a 2008 and was approved for early replacement in the 2021 budget, due to its size and age. A newer and smaller machine would better fit the needs of the Streets Division. 


City Staff suggests purchasing the asphalt-paving machine from Honnen Equipment due to their great reputation, excellent service, and vast parts inventory.


VALLEY RANCH NORTH ADDITION ANNEXATION


City Councilors were presented with a proposed annexation application for the Valley Ranch Addition North. 


The proposed annexation is approximately 60.81 acres in size and is located north of Otter Road, south of Ogden Road, west of 6700 Road, and east of 6630 Court. It is within the city’s Urban Growth Boundary, the City of Montrose Water Service Area, and the City of Montrose Sewer Service Area. The annexation of this property will allow for future residential development. An annexation agreement will be required. 


According to Senior City Planner Amy Sharp, the proposed zoning for this addition is "R-3A" Medium High-Density District, and “R-2” Low-Density District.


VALLEY RANCH SOUTH ADDITION ANNEXATION


City Councilors were presented with a proposed annexation application for the Valley Ranch Addition South. 


The Valley Ranch Addition South is a proposed annexation that is approximately 70.16 acres in size. It is located north of Otter Road, south of Ogden Road, west of 6700 Road, and east of 6630 Court. It is within the city’s Urban Growth Boundary, the City of Montrose Water Service Area, and the City of Montrose Sewer Service Area. The annexation of this property will allow for future residential development. An annexation agreement will be required. 


According to Senior City Planner Amy Sharp, the proposed zoning for this addition is “R-1” Very Low-Density District.


HIGHWAY 50 ADDITION ANNEXATION


City Councilors were presented with a proposed annexation application for the Highway 50 Addition.


The Highway 50 Addition is approximately 15.04 acres in size and is located along Highway 50, west of 6700 Road, and east of 6600 Road. It is within the city’s Urban Growth Boundary, the City of Montrose Water Service Area, and the City of Montrose Sewer Service Area. The annexation of this property will clean up an orphaned parcel of land surrounded by existing city parcels. 


According to Senior City Planner Amy Sharp, the proposed zoning for this addition is “B-2” Highway Commercial District.


SHORT TERM RENTALS UPDATE


City Councilors were updated about sales and excise tax collection on short-term rentals located within the city. 


Short-term rentals have been actively licensed in the City of Montrose with the assistance of LodgingRevs since early 2019.  The city contracts with LodgingRevs to identify and notify any short-term rentals that advertise on platforms such as Airbnb and VRBO.  Once this initial contact has been made, the city’s sales tax accountant follows up to license and collect the sales and excise taxes. 


According to City Finance Director Shani Wittenberg, the city’s tax collections on short-term rentals in Montrose were down in 2020. This is most likely due to the COVID-19 pandemic. 


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City Councilors had requested the information to better gauge the local short-term market in Montrose.  The council approved an ordinance in 2019 to ensure that short-term rentals were taxed the same as local hotels. 


PUBLIC SAFETY SALES TAX 2A REPORT CARD 


City Councilors received the community’s first 2A Report Card of 2021 as presented by Montrose Chief of Police Blaine Hall. 


Hall said the department continues to hire new officers and support staff to aid in the department’s staffing expansion. 


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REPORT CARD HERE


Hall said the department has purchased new equipment to boost officer training and safety when working in the community. Hall said the department has also purchased new software to help citizens report crimes in person at the department or online. 


Hall said the next report card would be presented to the City Council in three months. 


GENERAL CITY COUNCIL DISCUSSION


Councilor Dave Frank said Colorado Mesa University’s Montrose campus is still searching for a new president following the retirement of CMU Montrose’s last president Gary Ratcliff in 2020. 


STAFF REPORTS


City Manager Bill Bell said the Black Canyon Golf Course’s new restaurant “The Rusty Putter” is being remodeled and is set to open by mid-March. 


•••


All City Council meetings are recorded and made available online via the city’s website and cable channels 191 for Charter subscribers and 970 for Elevate subscribers. Replays of council meetings are also broadcast at 6 p.m. on the same channels on days that the council is not in session. 


In addition, each regular meeting is archived on the City of Montrose’s YouTube channel


Residents can watch all regular City Council meetings and work sessions live through the city’s website at CityOfMontrose.org/Video


For more city news visit CityOfMontrose.org.

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